Equipment and consumables
Track individually assigned items such as tablets alongside supplies managed by quantity. Staff can distinguish what is available from what is already in someone’s care.
CLINIC INVENTORY & PURCHASE MANAGEMENT SOFTWARE
The supplies budget and the supply cupboard, connected.
Therapy materials, tablets, and equipment are part of running the clinic. Little Files connects the request to the budget, the received purchase to inventory, and the item to the person responsible for it.
Request a demoWORKFLOW EXAMPLE06
A therapist requests materials
STAFF PURCHASE REQUESTTherapy materials
Checked against budget and approval limit
- 01Approve
Within budget and limit? Eligible for automatic approval.
- 02Receive
The purchase adds items to inventory.
- 03Assign & track
Record who has it, its location, and its return.
HOW THE WORK MOVES
From a staff request to an assigned item.
- 01
Request against a budget
Staff submit what they need through their portal. Requests within both the remaining budget and the configured approval limit can be approved automatically; others go to a manager.
- 02
Receive the purchase
Record the order’s arrival and bring the received items into inventory. The purchasing record provides context for the equipment or supplies now available to the clinic.
- 03
Assign it and get it back
Assign equipment to a person, move it when responsibilities change, and confirm its return. Keep a history so the next search starts with the record instead of a clinic-wide message.
Approval rules with financial context
An approval limit and a remaining budget answer different questions. Little Files checks both for eligible automatic approvals and routes other requests for review.
Returns as part of staff operations
Assignments, transfers, and confirmed returns provide a record of equipment custody. That history is useful when someone changes roles, changes locations, or leaves the clinic.
Before your demo
Can therapists request their own materials?
Yes. Staff can submit purchase requests in their portal, with approval based on the configured limits and available budget.
Does a received purchase become inventory?
Yes. The receiving workflow adds the purchased items to inventory, where the team can manage quantities, assignments, and returns.
Is inventory a separate product?
Inventory and purchasing are part of the Little Files clinic platform, alongside intake, staff administration, documents, scheduling, and billing. Confirm your commercial scope during the demo.
BRING YOUR WORKFLOW
See it with your team’s questions in mind.
Choose an everyday purchase: therapy toys, a tablet, or staff materials. We’ll follow the request through approval, receiving, assignment, and return.
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