Time off belongs in the schedule
A manager-approved absence should be part of scheduling decisions. Reviewing staff availability with leave records reduces the need to reconcile separate calendars.
ABA SCHEDULING SOFTWARE FOR CLINIC TEAMS
A workable schedule starts before the calendar.
An open slot is only useful when the therapist, family, and care requirements line up. Little Files brings those constraints into scheduling so your team can build a plan and review the details behind it.
Request a demoWORKFLOW EXAMPLE04
A family needs a recurring appointment
9 am10 am11 amNoon
Therapist
Family
Shared window
10–11
Time offConflictsAuthorization
A workable appointmentMatched to the people attending.
HOW THE WORK MOVES
From availability to a reviewed schedule.
- 01
Start with real availability
Use recurring staff availability, approved time off, and the family’s required, preferred, and flexible windows. Keep the difference between a preference and a hard constraint visible.
- 02
Match the care requirements
Automatic scheduling brings therapist and client availability together with care assignments, existing appointments, and authorization limits. The team can review the proposed plan before relying on it.
- 03
Keep the session connected
A scheduled session remains connected to the client, provider, service, and authorization information needed for clinical documentation and billing follow-through.
Family windows have different priorities
Record when a family must attend, when they prefer to attend, and where they can be flexible. Coordinators can see what a proposed change asks the family to accommodate.
Authorizations affect usable capacity
Remaining units and authorization dates matter alongside calendar space. Keep those limits in the scheduling workflow rather than discovering a mismatch after the appointment.
Before your demo
Does Little Files support automatic scheduling?
Automatic scheduling is part of the Little Files platform offering. It matches availability with care requirements and scheduling constraints. Review your specific rules and implementation with the team in a demo.
Can we account for staff leave and family preferences?
Yes. The scheduling workflow brings together staff availability, approved leave, existing appointments, and the family’s scheduling windows.
How does scheduling connect to billing?
The session carries client, provider, service, and authorization details forward. Clinical completion and billing review then support claim preparation from eligible sessions.
BRING YOUR WORKFLOW
See it with your team’s questions in mind.
Describe a difficult scheduling week without sharing patient information. We’ll examine family windows, staff leave, authorization limits, and the review steps your coordinators need.
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