01
The intake becomes the record.
Enroll a family and carry their details into the client profile. Onboard an applicant and bring their paperwork into the employee record. Start from what you already know.
Practice management software for ABA & pediatric therapy
Less chasing.More caring.
Your families. Your people. Your paperwork.
Even your therapy toys.
Run family intake, hiring, forms, scheduling, care, billing, and inventory in Little Files. The information you collect follows the work—so your team spends less time asking for it again.
HIPAA compliant BAA availableFor pediatric therapy clinics.
From the front desk to the therapy room.
From the front desk to the therapy room.
THE WORK BEHIND THE CARE
Intake to inventory.The clinic,
in order.
in order.
FAMILIES · STAFF · DAILY OPERATIONS
Yes, the
inventory too.
ONE CONNECTED WORKSPACE
ONE PLATFORM.
EVERY MOVING PART.
EVERY MOVING PART.
01 / RUNNING THE CLINIC
There’s a whole clinic behind every session.
Before a session happens, someone has to enroll the family, hire the therapist, collect the paperwork, and get the room ready. Little Files gives that work the same attention as the session itself.
02
Documents have a next step.
Prepare forms, issue certificates, collect signatures, and review submissions. See what’s outstanding, retain earlier copies, and keep track of the next renewal.
03
Scheduling knows the constraints.
A free calendar slot is only part of the picture. Match staff availability with family windows, care assignments, existing sessions, and authorization limits.
04
Purchases become tracked inventory.
Let staff request supplies against their budgets. Record an order’s arrival, assign the equipment, and keep a history of who had it and when it came back.
02 / EXPLORE THE PLATFORM
From intake to inventory.
Choose a part of the clinic.
Follow a practical example from start to finish.
FAMILY INTAKE & ENROLLMENT
From first inquiry to first session.
Follow each family from inquiry through waitlist, assessment, authorization, and enrollment. Guardian details and insurance information carry into the client record, so the next person can pick up where the last one left off.
- Intake, waitlist & enrollment
- Guardian records & family preferences
- Insurance verification & authorizations
- Service-specific document checklists
01 / 06 CONNECTED WORKFLOWS
Explore family intake WORKFLOW EXAMPLE01
A family enrolls
Family intake
- Guardian details
- Insurance information
- Services requested
Client recordIntake details come with the family.
The same records support the next person’s work.
Meet the workspaces Permission-controlled access
THE FORMS & DOCUMENT PORTAL
Prepare it. Sign it. Find it when you need it.
Someone has to prepare it, send it, check it, file it, and remember when it needs renewing. Little Files handles that whole process for family paperwork and employee documents.
Prepare a certificate or letter for one employee without changing the shared template. Review their submission and keep the approved PDF in their individual history.
- Your requirements
- Choose required documents by employee role or client service.
- The original, preserved
- Signed copies stay as they were, even when the template changes.
- The next renewal
- Track expiration dates and recurring document reminders.
03 / WORKSPACES & ACCESS
A workspace for each role.
Each role has its own responsibilities.
Give people the records and tools to carry them out.
Know where attention is needed.
Review staffing, intake, utilization, revenue, and outstanding work across the clinic.
Keep the care record close.
Work with caseloads, treatment goals, session data, signatures, and supervision records.
Keep people ready to work.
Manage recruiting, orientation, document reviews, certificates, leave, and credentials.
Work the claim through.
Validate claims, post payments, follow denials, and manage patient balances and payment plans.
Handle your own admin.
Check schedules, sign forms, request leave, and manage assigned equipment and supply requests.
Complete your part from home.
Fill out forms, provide documents, and view your child’s schedule through the family portal.
QUESTIONS
Questions & answers
Forms, permissions, purchasing, and the work that repeats.
TAKE A CLOSER LOOK
See Little Files at work.
From an employee’s paperwork to a client’s claim, see how your team gets the work done in Little Files.
Request a demoCHOOSE A WORKFLOW